How do you handle record retention and disposition policies for archival collections?

Sample interview questions: How do you handle record retention and disposition policies for archival collections?

Sample answer:

• Establish Retention and Disposition Policies:

  • Collaborate with stakeholders to create policies that define record retention schedules, disposition methods, and document life cycle management.
  • Ensure policies comply with legal, regulatory, and institutional requirements.

• Conduct Records Appraisal:

  • Evaluate the historical, legal, and administrative values of records to determine their retention periods.
  • Use appraisal criteria and tools to make informed decisions about what records should be retained, destroyed, or transferred to archives.

• Develop a Records Retention Schedule:

  • Create a comprehensive schedule that outlines the retention periods and disposition methods for different types of records.
  • Review and update the retention schedule regularly to reflect changes in the institution’s needs and legal requirements.

• Implement Records Disposition Procedures:

  • Establish procedures for the proper destruction or transfer of records at the end of their retention period.
  • Ensure that records are disposed of in a secure and confidential manner, following privacy and data protection regulations.

• Provide Staff Training:

  • Train staff on the institution’s record retention and disposition policies and procedures.
  • Emphasize the importance of record retention and proper disposition for preserving… Read full answer

    Source: https://hireabo.com/job/18_0_10/Archival%20Librarian